Documents Checklist of Belgium Visa

Mandatory Requirements: 

  • Passport: Original Passport with validity of minimum six months (from the date of return) and minimum two blank pages (Back to back) for visa stamp. 
    a) So Copy of passport (the blank pages don’t need to be copied)
    Please note :
    a) So Passports issued beyond 10 years will not be accepted by the Embassy 
    b) But Handwritten passports will not be accepted.
    c) So Indian Passports can only be accepted if their bio data (name, date of birth, place of birth & sex) have not been modified by an “observation”. However, observation regarding the validity of the passport or any observation on the last page is acceptable.
    d) So attach all your old passports (if any).

Visa Application Form:

Visa application form must be filled online. Post filling the form, 2 printout has taken and duly signed from the applicant on column 37 and main column 
The following form also need to be duly filled, signed and submitted along with the application
a) So Letter of Guarantee
Please note : Applicant mobile number should be mentioned in visa form as Embassy / Consulate can contact the applicant at any point of time during visa processing.

Photo Dimension:

So two recent passport size coloured photographs with matt or semi matt finish, 60%-80% face coverage, white background and without border (Size: 35 mm x 45 mm) 
Additionally note: Photograph should not more than 3 months old,scan or staple and should not used in any of the previous visas.

Personal Cover Letter: (Documents Checklist of Belgium Visa)

Covering-Letter from applicant on business letter head mentioning name, designation, passport number,purpose and duration of visit in brief. So the letter should be duly signed by authorised signatory with company stamp and addressed to – The Visa Officer, Embassy of Belgium, New Delhi
Please Note : Covering-Letter on Letterhead if applicant is Self Employee or on plain paper if Employee .

Flight Reservation:
 Ticket Itinerary.

Accommodation Proof : (Documents Checklist of Belgium Visa)

Hotel confirmation for the entire period of stay in Schengen area. 
Please note: Hotel should match the ticket dates and maximum stay should be in Belgium.

Medical Insurance:

Overseas Medical Insurance for the stay duration amounting to 30,000 Euros to be submitted in original along with the photocopy. Insurance to be done by the Authorised Insurance Companies.

Bank Statements and ITR:

a) So Personal I.T.R for last 3 yrs along with pan card copy.
b) So Original Personal Bank Statement for last six months mentioning the Bank’s name, Bank’s Telephone Number clearly.Note : Bank statement should be on A 4 size paper with seal and signature.
c) So Credit Card statement/Foreign Exchange endorsement/Traveller’s Cheque.

Proof of Employment: 

a) So Leave Sanction Letter from school including phone number and address of school 
In case of Minor 
a) So An NOC by parents , ITR and Bank Statement 
b) So If one of parents is accompanying the minor then an NOC attested by notary has be to submitted by the other parent 
For First Time Traveller (Following documents apart from the above mentioned documents need to be submitted along with the application) 
Self Employed 
a) So Company Registration Certificate / Certificate of Incorporation 
b) So Brief Company Profile 
c) So Articles of Memorandum (Incase the applicant is MD/Director) 
d) So Proof of Proprietorship / Partnership (In case applicant is Proprietor / Partner in a firm) 
e) So Import / Export License (if applicable) 
a) So Proof of employment like Salary Slip or Appointment Letter / NOC from Employer

Passport Collection: (Documents Checklist of Belgium Visa)

With immediate effect, Embassy has announced that representatives cannot collect the documents on behalf of an applicant from Belgium Visa Application Centres except in following conditions :

a) So Immediate family member(that is Parents, Children, Spouse)
b) So One member of a family group collecting the passports of the whole family.
c) So A person collecting on behalf of Government officials if authorized on the Government letter head or department.

If any of the above comes for passport collection they need to carry the following documents:
a) So Original Government ID card
b) So Original ICR
c) So Original authorization letter from applicant

However, applicants who do not wish to collect their documents in person and whose documents cannot be collected by one of the above, will get their passports back by courier at an additional cost of Rs. 300/- to the dispatch address mentioned in the courier form which has to submit along with the visa application.

  • Please Note: 

  • a) If the applicant wishes to receive the passport to his/her office, then the same needs to be mentioned in the covering-letter and the applicant’s office address needs to be mentioned in the courier request form.
    b) For application withdrawal cases, the passport needs to be collected from VFS only.
  • **All the documents should be submitted in two sets, one original & one photocopy of the same.
  • New Procedure for Schengen Visa Applications: With immediate effect, Indian citizens travelling to Schengen countries for short-term (max 90 days in 180 days) will have to visit VFS visa application centre personally to provide bio metric data (fingerprints and digital photograph). For subsequent applications within next 5 years the bio metric data will copy from the previous visa application included in the VIS.
    Bookrumz can facilitate the following services:-
    a) So Arrange appointment for biometrics at VFS centres as per applicants’ convenience.
    b) So Offer expert guidance on the documentation for the relevant visa application.
    c) So Provide ‘Meet & Assist’ service at VFS centres by our Schengen specialists (24 x 7)
    d) So Assist in visa fee payments (Online, Demand Draft, Cash).

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